Web Content Management Systems (WCMS) are mainly used to control and publish text based documents likes articles, text documents and information. A Content Management System helps you keep track of, and monitor every piece of content on your Website. Content types can vary from simple text, photos, music, video, documents, or just about anything your organization needs. A major advantage of using a CMS is that it requires almost no technical skill or knowledge to manage your web portal. The CMS provides a graphical user interface that allows you to edit/create content, add images and multimedia files, create content schedules, and much more. CMS provides the following features:

• Import and Create Documents, Videos and other Imagery
• Ability to assign certain roles and rights within the Document management System and across differing content types and categories.
• Define Management and System Workflows, Definitions, Tasks and Event Messaging so that managers of the content are notified of changes to specific content.
• An ability to Record, Track and Manage different versions of the same content or files - a Content Management System with versioning.
• An ability to publish content to an centralised content archive, to facilitate greater access to the content. More importantly with time, this repository is an vital element of the CMS system, and incorporates search and retrieval methods.

• Configurable Access Restrictions: Users are assigned roles and permissions that prevent them from editing content which they are not authorized to change.
• Central Storage: Content is stored in a database and Dynamic content means that it can be reused in many places on the website and formatted for any device (web browser, mobile phone/WAP, PDA, print etc.)
• Non-Technical Content Authors: People with average knowledge of word processing can create the content directly. No programming knowledge needed.
• Consistency of Design: Since Content is stored separately from design, the content from all authors is presented with the same, consistent design.
• Dynamic Content: Extensions like forums, polls, shopping applications, searching, news management are typically modules.
• Content Scheduling: Content publication can often be time-controlled, hidden for later use or require user login with password.
• Version Control: Ability to Track Changes and Manage various versions of one content